• Permanent Full-time Position

The Position:

The Executive Assistant will be responsible for providing a full range of timely, professional and confidential secretarial and administrative support to the Chief Executive Officer (CEO) and Mayor. Ensuring documentation is accurate and compliant, enquiries and requests from the Mayor, Councillors, Executive Leadership Team and the community are handled in an efficient and professional manner.

Experience and Qualifications:

• Essential - experience in similar role
• Desirable – Diploma in Local Government or similar qualification
• Current driver’s licences (manual vehicle C Class or ability to obtain and
• Willing to obtain a Working with Children ‘Blue Card’ to work with or supervise people less than eighteen (18) years of age if required

Skills & Ability:

• Highly developed administrative and organisation skills with the ability to plan, and coordinate activities in the provision of efficient services
• An extensive knowledge and understanding of Local Government protocols, policies, procedures, functions and organisational structure
• Highly articulate with the ability to communicate and/or liaise at all levels while managing phone, email and calendar correspondence on behalf of the Chief Executive Officer
• Significant experience in all aspects of meeting procedures including agenda/minute processes, writing reports and developing complex documents
• High degree of confidentiality, judgement, initiative, discretion and diplomacy
• High level written and interpersonal communication skills, negotiation and consultation to provide quality service to both internal and external clients
• Time management and organisational skills in a high pressure, target-driven environment
• Experience in the Microsoft suite of products, particularly Word and Excel and the ability to become proficient in Council systems and corporate governance systems, registers and databases
• Ability to work autonomously, with limited direction prioritising work commitments to meet deadlines; and
• Ability to work as a team member, contribute to team outcomes and assist multiple Council Directors where required to meet Council objectives

To apply, please submit your resume and a cover letter outlining your suitability for the role to This email address is being protected from spambots. You need JavaScript enabled to view it. by 5pm, 3 October 2024. 

A position description can be found here.

For further information please contact Edwina Marks, Chief Executive Officer on 07 4658 6900.

Barcoo Shire Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.